We can provide a full management of your conference

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  We oversee the full logistics of your conference from concept to delivery. We manage timelines, budgets, venues, suppliers, and operational details, keeping everything on track so your committee can focus on content and strategic decisions. Our structured, proactive approach ensures seamless coordination across all stakeholders, reducing stress and creating a clear, organised pathway from planning through to execution. 

 We provide comprehensive financial management to help your committee make informed, confident decisions. From building and maintaining detailed budgets to managing supplier contracts, tracking expenses, monitoring cash flow, and preparing financial reports, we keep your event financially on track at every stage.

We ensure transparency, accuracy, and timely updates, giving your team full visibility and peace of mind — whether you're planning a small meeting or a large multi-day scientific congress.

 We provide reliable, efficient secretariat support to keep your conference organised and running smoothly behind the scenes. Our administrative services include managing committee communications, preparing agendas and minutes, coordinating timelines and documentation, handling enquiries, maintaining databases, and supporting governance requirements. We ensure your organising committee has the structure, clarity, and administrative oversight needed for confident decision-making throughout the entire planning cycle. 

 We manage delegate registrations from start to finish, including registration setup, categories and pricing, confirmations, payment tracking, and reporting. Our goal is to create a smooth registration experience for your delegates and clear, timely data for your organising committee. 

We coordinate all speaker logistics so your presenters feel supported and informed. This includes invitations, confirmations, travel and accommodation coordination (if required), session chair briefings, deadlines for slides and bios, and clear communication leading up to the event.

 We set up and manage abstract submission and review systems tailored to your program needs. From building the portal and managing deadlines to coordinating reviewers and communicating with authors, we make the process clear, efficient, and committee-friendly. 

 We plan and coordinate social events that complement your conference programme, from welcome receptions and conference dinners to networking functions and partner activities. We work with venues and suppliers to ensure each event reflects your association’s style and budget. 

 We support your communication and marketing efforts with clear timelines, content suggestions, and coordination across channels. This can include website and social media content, delegate communications, sponsor updates, eDM schedules, and liaison with designers to ensure consistent, on-brand materials. 

We help you design, promote, and deliver a compelling sponsorship and exhibition offering. From preparing prospectuses and managing enquiries to contracts, floor plans, exhibitor manuals, and onsite support, we look after your partners so they return year after year.

 We oversee the full logistics of your conference from concept to delivery. We manage timelines, budgets, venues, suppliers, and operational details, keeping everything on track so your committee can focus on content and strategic decisions. Our structured, proactive approach ensures seamless coordination across all stakeholders, whether your event is fully in-person or includes hybrid and virtual sessions that require additional technical planning and support. 

 We provide calm, experienced onsite support so your event runs smoothly. From registration desk operations and room changes to AV coordination, exhibitor support, and last-minute problem-solving, we serve as an extension of your team to keep everything running smoothly. Our conference management includes a minimum of two of our managers being onsite fully dedicated to your event.